Cosmetics
Placing a cosmetic product on the EU market means meeting Regulation (EC) No 1223/2009 - the EU Cosmetics Regulation - including notification through the Cosmetic Product Notification Portal (CPNP) and appointing an EU-based Responsible Person.
At Taylored Consultancy Ltd, we make cosmetic compliance clear and stress-free. From your Product Information File to your safety assessment and CPNP notification, we make sure your products meet EU requirements without unnecessary delays.
Clearing the path to market -
regulatory and quality expertise that gets your cosmetics safe, compliant, and ready for market.
Every cosmetic needs a safety assessment by a qualified assessor. We compile and review your CPSR so your product is demonstrably safe and compliant.
We help you build and maintain a complete PIF - the legally required dossier holding your formulation, safety and manufacturing information.
We check your formulation against the EU Annexes (prohibited, restricted and permitted substances, including the latest CMR and nanomaterial updates).
We review your labelling to ensure all mandatory information and warnings are correct and provided in the language(s) of each member state of sale.
We review your marketing claims against the EU common criteria to ensure they are legal and properly evidenced.
We handle your notification through the Cosmetic Product Notification Portal so your product is correctly registered before going to market.
If you're based outside the EU, you need an EU-established Responsible Person. We act as your RP, taking legal responsibility for compliance, safety and record-keeping.
We help you implement cosmetics GMP to ISO 22716, which gives a presumption of conformity with the regulation.
Regulations can feel like a headache, but they don't have to be. We make sure you're covered, compliant, and ready to sell - without unnecessary delays or legal pitfalls.
ISO 22716 - Cosmetics Good Manufacturing Practice (GMP)
ISO 9001 - General quality management
ISO 14001 - Environmental management (where relevant)
Regulation (EC) No 1223/2009 is the EU Cosmetics Regulation, and it's the legal framework that governs almost everything about selling a cosmetic in the EU, from safety assessment and labelling to notification and the Responsible Person. It matters because compliance isn't optional guidance, it's the legal baseline every product must meet before it can be placed on the EU market.
No, one EU Responsible Person, established anywhere in the EU, can cover sales across all EU member states, since the Cosmetics Regulation is harmonised at EU level. What can vary by country is language requirements on labelling and how claims are received locally, but the Responsible Person and CPNP notification themselves work EU-wide rather than needing to be repeated per country. We provide EU RP services for overseas brands, taking on the legal accountability so you can sell into the EU market without setting up a local entity.
The CPNP (Cosmetic Product Notification Portal) is the EU's centralised system for notifying cosmetics before sale. Your Responsible Person submits product details, including formulation, category, packaging and, where relevant, nanomaterial content, before the product goes on the market anywhere in the EU. It's a one-time notification covering the whole EU, though it must be kept current if the product changes.
No. A UK Responsible Person can only cover the Great Britain market, and an EU Responsible Person must be established within the EU, so you need both if you're selling on either side of that line. We arrange EU Responsible Person services for UK and international brands so you're not held up finding local representation yourselves.
The EU Annexes list substances that are prohibited, restricted to specific concentrations or product types, or permitted only as colourants, preservatives or UV filters under defined conditions. They're updated regularly as new safety data emerges, so a formulation that was compliant a few years ago isn't guaranteed to still meet current Annex requirements without a fresh review.
The EU applies common criteria for cosmetic claims, meaning anything you say about a product, from "long-lasting" to "suitable for sensitive skin," must be truthful, evidenced, honest and fair to the consumer, with no implied medical benefit. It's a stricter, more standardised approach than some markets, so claims that work elsewhere don't always translate directly into what you can put on EU packaging.
It's generally a smooth administrative process rather than a regulatory hurdle. Your new EU Responsible Person takes on the existing CPNP notification and PIF, confirms your formulation and documentation are current, and updates your RP details on the label and in the portal. We manage that handover directly with your previous provider, so your products stay compliant and on sale throughout the switch.
An EU Responsible Person carries legal accountability for a cosmetic across the EU market, covering CPNP notification, keeping the PIF and CPSR current, monitoring for adverse reactions, and acting as the contact point for national authorities if a product is ever questioned. It's a standing obligation for as long as the product is on sale, not something that ends once the initial notification is filed.
Yes, in most cases. While the safety and technical content of your PIF and CPSR can stay the same across the EU, mandatory label information, such as usage instructions, ingredients and warnings, generally needs to appear in the official language of each member state where the product is actually sold. That means a label built for one EU country often needs local-language versions before it can go on shelves elsewhere.
Still have questions? Contact us and we'll be happy to help.
